PROJECT MANAGEMENT

EGE can provide management and oversight services for all production areas, including budget generation and management, implementation of concept design, solicitation and coordination of talent and VIP guests, solicitation and coordination of vendors and in-kind  sponsors, oversight of graphic design process, printing, management  of production timeline, all consultants and firms, team members and committees. 

GALA RECEPTION & DINNER

EGE can develop and finalize the overall concept design for the Gala, collaborate with Client-approved firms in the implementation/execution of the production plan, and provide specific services pursuant to each production plan.

CELEBRITY INVOLVEMENT

Celebrity Involvement – Management of all celebrity guests and talent attendees including invitations and logistics arrangements and run of show all in cooperation with the Client approved Publicist regarding all press/publicity issues, including Celebrity arrivals and interviews.

COMMUNITY RELATIONS

EGE can facilitate introductions to high-profile celebrities, elected officials, and corporate and non-profit industry leaders; Leverage existing relationships with potential Corporate Sponsors; and cooperate with Client-approved fund raising company regarding identification of benefit committee, honorees and speakers.

MARKETING/RETAIL TIE-INS

EGE can manage the solicitation and confirmation of 1-3 local retail partners to participate in marketing campaigns. 

PROMOTIONAL MATERIALS

EGE, in collaboration with the Client Approved graphic design company, can manage the planning, branding, design and production of all printed materials.  Costs of printing, graphic design, mail house, and postage can be paid by Client.

TASK LIST AND TIMELINE

EGE can prepare and maintain a detailed task list and timeline showing assignments and due dates for completion of all major tasks related to the Event.  The task list can be submitted for Client’s approval. EGE can send periodic task list updates with revised due dates as appropriate.

INVITATION LISTS

EGE can transfer data from Client’s database and can enter by hand up to 300 new names and addresses provided by the benefit committee or from Client’s house lists.  

MASS MAILINGS

EGE can plan, write, and manage all mass mailings, including graphic design supervision and branding. (Costs of printing, graphic design, mail house, and postage will be paid by Client.) 

JOURNAL ADVERTISEMENTS

EGE can facilitate the selling and collection of paid advertisements in the event journal. (Editorial content, except donor lists, are the responsibility of Client. Costs of design, layout, and printing will be paid for by Client.)

PRE-REGISTRATION

EGE can pre-register all table and ticket buyers and their guests and collect information provided by them for use on the day of show.

AUCTION

EGE can work with Client to produce a live auction to be held at the Event.  EGE can work with Client to acquire lots for the auction, draft copy to be included in day-of-show materials, ensure that all items to be auctioned are present on the day of show, recruit a suitable professional auctioneer, which fee shall be paid for by Client, and manage fulfillment of all items purchased at auction.

SEATING MEETING

EGE can host a half-day seating meeting at its office to review all seating assignments prior to the day of show.  Client staff may participate in person or by phone. At Client’s option, an off-site seating meeting can be arranged for an additional fee plus any direct expenses. (Off-site seating meetings require a suitable conference room equipped with laser printer, Internet access, telephone, and overhead projector, as well as provisions for food and beverage.)

SEATING PLAN

EGE is solely responsible for submitting the final seating plan to the caterer for the Event. The seating plan is created in close coordination with Client and its donors.  EGE can provide Client draft copies of the seating plan prior to the Day of Show for its review.  Changes can be made to the seating plan up to 24 hours prior to the scheduled time of the Event.  EGE can make every reasonable effort to make additional changes to seating arrangements as requested on the day of show.

DAY OF SHOW

The day of show is the day or days that the Event takes place.  EGE can supervise the preparation and execution of the Event on the day of show.   Activities for which EGE can be responsible include Scriptwriting Services, Supervision of the Celebrity Red Carpet, Troubleshooting, Pre-Registration and Registration of Guests, and Auction Prep and Delivery to winners.